Privacy Policy

Who we are

A-Fest Andover CIC is a community interest company that organises Andover’s annual family festival.

Contact details:
Email: afestandover@gmail.com

We are the data controller for the purposes of UK data protection law.

What information we collect

We may collect and process the following types of personal data:

• Your name and contact details (such as email address or phone number)

• Information you provide when contacting us via forms, email, or social media

• Information submitted when applying to volunteer, perform, apply for a stall, or sponsor the event

• Basic technical data such as IP address, browser type, and pages visited (via cookies or analytics tools)

We do not knowingly collect personal data from children under 13 without parental involvement.

How we use your information

We use your personal data only where there is a lawful basis to do so. This includes:

• Responding to enquiries and communications

• Processing applications (volunteers, performers, stallholders, artists, sponsors)

• Organising and delivering A-Fest

• Sharing important event information and updates

• Improving our website and communications

• Meeting legal or regulatory requirements

We will never sell your personal data to third parties.

Lawful basis for processing

Under UK GDPR, we rely on the following lawful bases:

• Consent – where you have actively provided your details (e.g. via a form)

• Legitimate interests – to manage and deliver the festival effectively

• Legal obligation – where we are required to keep certain records

You can withdraw consent at any time by contacting us.

How we store and protect your data

We take appropriate technical and organisational measures to protect your personal data. Information is stored securely and only accessed by those who need it for legitimate purposes.

We retain personal data only for as long as necessary, after which it is securely deleted.

Sharing your information

We may share limited information with trusted partners only where necessary, such as:

• Event partners or contractors involved in delivering A-Fest

• Local authorities or emergency services where legally required

All third parties are required to respect the security of your data and treat it in accordance with the law.

Cookies and analytics

Our website may use cookies or third-party analytics tools (such as Squarespace analytics) to help us understand how visitors use the site and to improve user experience.

You can control or disable cookies through your browser settings.

Your rights

Under UK data protection law, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate or incomplete data

• Request deletion of your data

• Object to or restrict processing

• Withdraw consent at any time

• Lodge a complaint with the Information Commissioner’s Office (ICO)

For more information, visit www.ico.org.uk.

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be published on this page, with the date updated accordingly.

Contact us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

A-Fest Andover CIC
Email: afestandover@gmail.com